Applicable between İTKİB and event visitors (“You”)
1. Introduction and scope of service
When you register for an event on the website or our platform you agree to the terms and conditions set out below. In case there are additional event organizer related Terms and Conditions you agree to those as well. If you do not agree to the Terms and Conditions, you may not register for an event on this website or our platform.
İTKİB offers online- and app-based services with interactive features for which you will have to create a profile. The interactive features allow you to sign-up for event related sessions (e.g. workshops, bilateral meetings), search for other participant profiles, request bilateral meetings (if foreseen), view profiles of other participants and keep you up to date with topic related upcoming events.
If event participation requires payment you will be transferred to a third-party web site created by an external contractor acting as processor (see section 7).
During the registration process personal data will be collected and further processed for the purposes detailed hereafter.
1.1 Role of İTKİB
İTKİB provides the technical platform infrastructure and the matchmaking software. İTKİB may also act on behalf of its clients to assist with creating event sites.
1.2 Role of the event organizer
İTKİB events are managed by our clients (event organizations) indicated on the Contact page. The event organizers determine which information is collected and online accessible. For any event related questions contact the event organizer directly.
2. Data protection
Unless we have your permission, İTKİB will not disclose or share personally identifiable information collected on the Site with any third party (except as required by law, pursuant to a governmental request, or for purposes of providing you the services). İTKİB shall be permitted to inform participants continuously about topic-related upcoming matchmaking events. Users have the right to opt- out from receiving such updates at any time. Notwithstanding any provision to the contrary, you acknowledge and agree that use of the İTKİB services to transmit, process or store sensitive personal information (as defined below) is unnecessary for use of the Services and therefore client shall be solely responsible for any such use of the services by himself or its employees, agents or subcontractors and İTKİB shall bear no risk or liability for same.
General remarks on visibility
The event organisers determine if participants profiles and related data (e.g. contact data, business profiles) are public visible on the website or platform. Usually contact data and business profile related data are visible to facilitate the matchmaking process (email and phone are usually excluded). İTKİB, the organizers and co-organizers as specified under “Contact” on the website may use your contact data to assist you if required.
In case the event is operated as a “private” event, your data are only made accessible to validated participants. This is explicitly indicated and mentioned on the website. In case of uncertainty please contact the event organizers for further details.
Due to the nature of an online matchmaking platform published profiles and related data can be viewed by registered participants and any other website visitors.
Event organizers and co-organizers have access to all data you provide (password excepted) and can download it for event management related purposes like attendance lists, printing badges and catalogues but also to assist you before and during the event if required. The event organizers may also import your contact data into their CRM systems for reporting or related purposes.
Event organizers can assign access rights to co-organizers where appropriate (e.g. an Austrian co-organizer may receive access rights for Austrian participants).
How long do we keep your data?
The availability of a matchmaking website is determined only by the main event organizer. Usually a İTKİB matchmaking websites are online for about 2 years after the event. İTKİB may store your data for a longer time, if requested by law or to handle contractual issues
During the registration process you are requested to provide data as indicated in the registration forms. Inserted data must be correct and must not violate any laws or other person(s) and/or organisation(s) rights. You can edit and modify your data at any time you like.
Editing by the event organizers
Event organizers and co-organizers shall have the right to modify the submitted data for quality enhancement. İTKİB and event organizers need to maintain quality of the Platform and Services. Therefore, it might be necessary to assess the accuracy and integrity of your data and to correct, erase or rectify any data collected from you, also if there is a need for event related adjustments. By using the Platform, you consent to the aforementioned data corrections described. If you do not agree, please inform İTKİB or the event planner immediately.
Via your user account you have the possibility to delete your account at any time by mailing to [email protected]. Please note that in such case all data you have published will be deleted. We will keep records regarding the time when you have deleted your profile account. Event organizers reserve the right to remove your registration for their events at any time. This shall not affect your İTKİB user account. You can also request the deletion of your profile via the main event organizer. Usually a request for deletion of your profile is processed in due course. In case your request is not processed within a reasonable period of time please contact İTKİB ([email protected]).
İTKİB may modify these terms from time to time up to its sole discretion. You will be notified about an upcoming change prior to its effective date on the İTKİB website. Therefore it is recommended to regularly check the terms section on the İTKİB website for any updates. Changes to the terms will only apply if you accept them during the next logging.
4. Website content
The static pages of the website (Home, Agenda, Contact, etc) are edited by the event organizers. İTKİB has no influence on that content. Information published on İTKİB event websites must comply with the laws of the country, where the event takes place. İTKİB websites may contain links to third party websites. For these external websites İTKİB shall not be liable.
Participant’s profiles are created and edited by the participants. İTKİB is neither obliged nor has the capacity to assess, inspect or examine any of these data. Should you materially breach any provisions of these Terms or any statutory laws, İTKİB shall be entitled to temporarily or permanently lock your profile and or event websites as well as delete any unlawful data or information hosted on the platform. You are obliged to deploy adequate technical and organizational measures to prevent misuse of İTKİB services (especially access by non-authorized persons). Data and content published on our platform or website shall adhere to operating, legal or ethical rules, the general code of good conduct, moral standards and/or public order.
The website itself, the graphics, images, pdfs and similar content of İTKİB might be protected by Copyright Law. It is therefore not allowed to edit, copy or publish such content without the explicit prior written consent of İTKİB or the mentioned sole owner of the copyright. You will also not undertake any technical action that violates the copyright of İTKİB or the mentioned copyright owner.
You agree that İTKİB and the event organizer can use content published by you irrevocably for the purposes described in these Terms. As long as İTKİB and the event organizer are granted the right mentioned above, you are liable for the published content and any damages resulting from any violation or breach of any third parties rights (especially copyright). You shall hold İTKİB and the event organizer harmless in this respect.
6. Technical information
İTKİB undertakes various technical measures in accordance with data protection law to prevent abuse from outside. This includes measures such as firewalls, anti- hacking programs and other security measures. The data on the İTKİB servers are backed-up twice a day. İTKİB undertakes all necessary measures to avoid any loss of data. In the very unlikely case that data are lost İTKİB does not assume any liability for any loss data.
Disorders of online access
İTKİB cannot guarantee constant accessibility or functionality of the website or a cloud-service. İTKİB shall not be liable for any defects that may exist or for any costs, loss of profit, loss of data or consequential loss arising from the use of our platform or website or any inability to access the website as well as from any incorrect information.
7. Fees and Payment of costs incurred
Event organizers or İTKİB may decide to charge fees for the attendance at an event. In case you are asked to make an online payment via an external service provider by event organizers, İTKİB is no party to such a payment function and shall not be held liable for the success or failure of such payments. In case payments have to be made, İTKİB also collects payment related data. Credit Card related data are processed by third-party providers only.
8. Your obligations and consent
You hereby agree that you will only use the website in accordance with these Terms and/or additional Terms and applicable laws and regulations.
You are responsible for any content provided which is published on this website or platform.
You agree to indemnify and hold harmless İTKİB and the event organizer for any loss or damage, including any legal, administrative or technical charges, which may arise from misuse.
Due to the nature of matchmaking events, organizers initiate several mailings to inform and alert participant’s about the start of booking B2B meetings, reminders to book B2B meetings, confirmation of participation, meeting schedules, feedback, etc.
İTKİB may inform you regularly about topic-related upcoming matchmaking events. You have the right to opt-out from receiving these emails via an unsubscribe link attached to each email at any time.
In case you do not want to receive any further mailings via the İTKİB platform for a specific event please contact the main event organizers. In case your request is not handled promptly feel free to contact İTKİB directly ([email protected]).
In case of any infringements of these terms İTKİB reserves the right to delete your user related data and content published by you.
10. Limitations of liability
İTKİB neither endorses nor examines any of the material or documents submitted to us and/or posted on the website. This includes the accuracy of any text, information, data, representations, statements or other material of whatsoever kind. İTKİB is neither liable nor responsible for the quality of an event.
We shall not be liable, to the fullest extent permitted by applicable laws, for any direct or indirect damages or losses resulting from gross negligence in connection with an event and/or the website. This exclusion shall apply in respect of, without limited to, any interruption of service, lost profits, loss of contracts or business opportunity, loss of data, or any other consequential, incidental, special, or punitive damages, even if we have been advised of the possibility of such damages, whether arising in contract, tort, under statute or otherwise.
11. Law applicable and place of jurisdiction
The place of jurisdiction is Vienna. Turkish law is applicable.
İHKİB (Istanbul Apparel Exporters’ Association), with its address at Yenibosna Merkez Mahallesi, Sanayi Cad. No:3 Dış Ticaret Kompleksi B Blok P.K.34197 Bahçelievler / İSTANBUL (“İHKİB” or “We”) respect your privacy, whether you are a İTKİB client, one of our client’s clients or users, or simply an individual visiting our website, and we are committed to protecting your privacy through our compliance with this policy. The use of personal information collected through our services shall be limited to the purpose of providing the service for which our clients have engaged İTKİB. Our servers are at this time located in the Turkey (Istanbul) & Germany (Frankfurt) and operated by Sirius Interactive (sirius.com.tr). This policy describes our practices in connection with information that we collect through our websites (collectively, our “Websites”), through our platform (collectively, our “Platform”), as well as through email messages that we send to you (collectively, including the Websites and the Platform, our “Services”).
This policy also applies to information about you that we collect or receive:
It does not apply to information collected by:
2. DATA COLLECTION – GENERAL REMARKS
The data collection plays an important role in the İTKİB event planning. İTKİB and event managers can collect personal data about the people who attend their events and they – as well as İTKİB - can customize the event experience, as well as future products and Services. In this context our Clients as event planners are data controllers, since they collect and control the personal data of their Clients, in this case, event attendees. As data controllers, event planners must be in compliance with GDPR and they are responsible for taking steps to ensure the personal data you hold is accurate and up to date. Furthermore, the event planners should have implemented measures to maintain accuracy and taken reasonable steps to erase or rectify any inaccurate personal data. İTKİB processes the data owned by the event planner and you.
İTKİB as a data controller and a data processor
EU and Republic of Turkey data protection law makes a distinction between organizations that process Personal Data for their own purposes (known as “data controllers”) and organizations that process personal data on behalf of other organizations (known as “data processors”). If you have a question or complaint about how your Personal Data is handled, these should always be directed to the relevant data controller since they are the ones with primary responsibility for your Personal Data.
İTKİB may act as either a data controller or a data processor in respect of your Personal Data, depending on the circumstances. In most cases, we are the data processors, and the event organizer is the data controller.
For example, if you use your account with us to create events as an event organizers, İTKİB will be a data controller in respect of the Personal Data that you provide as part of your account. We will also be a data controller of the Personal Data that we have obtained about the use of the Applications or Properties, which could relate to Organizers or Attendees. We use this to conduct research and analysis to help better understand and serve Users of the Services as well as to improve our platform and provide you with more targeted recommendations about features we think may be of interest to you.
However, if you are imported as an Attendee, we will process your Personal Data to help administer that event on behalf of the Organizer (for example, sending confirmation, promotional and feedback emails, processing payments, etc.) and to help the Organizer target, and understand the success of, their event and event planning (for example, providing event reports, using analytics to gain insights into the effectiveness, etc.). In these circumstances, we merely provides the “tools” for Organizers; we do not decide what Personal Data to request on questionnaire forms, nor is it responsible for the continued accuracy any Personal Data provided. Any questions that you may have relating to your Personal Data and your rights under data protection law should therefore be directed to the Organizer as the data controller, not to İTKİB.
At this time İTKİB uses Cloud Services from Google, AWS, DigitalOcean. In terms of data protection, cloud computing means the processing of personal data on behalf of the İTKİB as cloud user through the cloud provider. The GDPR (Article 28) requires that the cloud user only chooses cloud providers that provide reasonable guarantees for proper technical and organizational measures. Google complies with data processing and security conditions and act for us as a processor of personal data under the GDPR. Google provides its clients with updated contract terms in accordance with the new requirements of the GDPR.
4. İTKİB PLATFORM
Our İTKİB Platform allows any Client that uses it (our Clients and İTKİB itself) to build event sites and manage events. This can include collecting contact information and other demographic information from Visitors or Clients who are participating in events. İTKİB provides the Platform to our Clients to manage their events or to find events, and we use it to run our Services.
5. USE BY OUR CLIENTS
6. PUBLIC FORUMS
İTKİB offers publicly accessible message boards and community forums. Please keep in mind that if you directly disclose any information through such public message boards or forums, this information may be collected and used by others. İTKİB will correct or delete any information you have posted on the Platform if you so request.
7. LOG FILES
İTKİB may collect demographic information, such as your ZIP code, age, gender, preferences, interests and favorites using log files. There may also be information about your computer hardware and software that is automatically collected by us. This information can include: your IP address, browser type, domain names, access times and referring website addresses. This information is used by İTKİB for the operation of the Platform, to maintain its quality and to provide general statistics regarding use of the Platform. For these purposes, İTKİB may link this automatically-collected data to personal information such as name, email address, address, and phone number.
8. INFORMATION WE COLLECT AND HOW WE COLLECT IT
İTKİB, and our Clients that use our Platform to organize and manage events or to provide other services, may collect several types of information from and about End-Users, including:
We collect this information:
The information we collect through our Services may include:
9. HOW WE USE INFORMATION
We may use information that we collect or that is provided to us, including Personal Information, for any of the following purposes:
We may also use contact information of Clients and Visitors to contact them via email, telephone or direct mail about products and services that may be of interest to them, if contact information was provided for that purpose. Where required, we will seek and obtain recipients’ express authorization before we send marketing emails. If you do not want us to use your information in this way, please adjust your email preferences on the profile page.
10. THIRD PARTY SERVICES
11. COOKIES AND SIMILAR TECHNOLOGIES
12. CHOICES ABOUT HOW WE USE AND DISCLOSE YOUR INFORMATION
We strive to provide you with choices regarding the Personal Information you provide to us. We have created mechanisms to provide you with the following control over your information:
13. ACCESSING AND CORRECTING YOUR INFORMATION
Upon request, İTKİB will provide you with information about whether we hold any of your Personal Information. If you are a registered user of one of our Services, you can review, request deletion, and change your Personal Information by logging into the Services and visiting your account profile page. For example:
14. CROSS-BORDER TRANSFERS (OTHER THAN TO THE E.U. OR REPUBLİC OF TURKEY)
Although Services are controlled and operated by us from Republic of Turkey, by using the Services you consent to the transfer of information to countries outside of your country of residence, which may have different data protection rules than those of your country, if we need such third country contractors to fulfil our contractual duties.
15. DATA SECURITY
We seek to use reasonable organizational, technical and administrative measures to protect Personal Information within our organization. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please immediately notify us of the problem by contacting us.
16. INFORMATION COLLECTED ON BEHALF OF OUR CLIENTS
İTKİB collects information under the direction of its clients and has no direct relationship with the End-User individuals whose Personal Information it processes. If you are an End-User of one of our Clients and would no longer like to be contacted by one of our Clients that use our Service, please contact the Client that you interact with directly. We may transfer Personal Information to companies that help us provide our Service. Transfers to subsequent third parties are covered by the service agreements with our Clients. Please note that Clients may have their own / additional Terms and Services, which you have to comply with.
An individual who seeks access, or who seeks to correct, amend, or delete inaccurate Personal Information should direct his query to İTKİB’s Client (i.e., the data controller). If requested to remove Personal Information we will respond within a reasonable timeframe.
We will retain Personal Information we process on behalf of our Clients for as long as needed to provide services to our Client. İTKİB will retain this Personal Information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
18. CONTACT INFORMATION
You have at any time the right to revoke your consent to the use of your personal data. Your request for information, deletion, correction, or data transfer, unless this is a disproportionate effort, shall be addressed to us immediately. We will be happy assisting you with your query.
If you believe that the processing of your personal data by us violates the applicable data protection law or your data protection claims have been violated in another way, it is possible to complain to the competent supervisory authority. In Republic of Turkey, the data protection authority is responsible for this.