Applicable between İTKİB Fairs Inc. and event visitors (“You”)
1. Introduction and scope of service
When you register for an event on the website or our platform you agree to the terms and conditions set out below. In case there are additional event organizer related Terms and Conditions you agree to those as well. If you do not agree to the Terms and Conditions, you may not register for an event on this website or our platform.
İTKİB Fairs Inc. offers online- and app-based services with interactive features for which you will have to create a profile. The interactive features allow you to sign- up for event related sessions (e.g. workshops, bilateral meetings), search for other participant profiles, request bilateral meetings (if foreseen), view profiles of other participants and keep you up to date with topic related upcoming events.
If event participation requires payment you will be transferred to a third-party web site created by an external contractor acting as processor (see section 7).
During the registration process personal data will be collected and further processed for the purposes detailed hereafter.
1.1 Role of İTKİB Fairs Inc.
İTKİB Fairs Inc. provides the technical platform infrastructure and the matchmaking software. İTKİB Fairs Inc. may also act on behalf of its clients to assist with creating event sites.
1.2 Role of the event organizer
İTKİB events are managed by our clients (event organizations) indicated on the Contact page. The event organizers determine which information is collected and online accessible. For any event related questions contact the event organizer directly.
2. Data protection
Participants data will only be used by İTKİB Fairs Inc. as reasonably required for providing services as contemplated hereunder and in accordance with İTKİB Fairs Inc. Privacy Policy (www.itkib.com/privacy-policy) and all applicable data privacy laws and regulations laws (including the EU General Data Protection Regulation (GDPR) as and when it becomes enforceable on May 25, 2018) (collectively, “Data Privacy Policy and Rules”). Both İTKİB Fairs Inc. and its clients will comply in all material respects with the Data Privacy Policy and Rules and will provide such help and cooperation as is reasonably necessary or requested to the other to comply with the same.
Subject to the terms of this Section, you acknowledge and agree that İTKİB Fairs Inc. may use all data you provided or collected by the services, including but not limited to data related to service utilization and your data, on a historical, aggregated and anonymous basis (collectively, “Aggregate Data”) in compliance with applicable laws and İTKİB Fairs Inc. Privacy Policy to provide the services and for any commercial purposes, including but not limited to the distribution and provision of the Aggregate Data to other İTKİB Fairs Inc. clients and for the preparation and distribution of benchmarking, research, and/or analytical materials. İTKİB Fairs Inc. shall maintain appropriate security measures for all collected data in accordance with these Terms.
Unless we have your permission, İTKİB Fairs Inc. will not disclose or share personally identifiable information collected on the Site with any third party (except as required by law, pursuant to a governmental request, or for purposes of providing you the services). İTKİB Fairs Inc. shall be permitted to inform participants continuously about topic-related upcoming matchmaking events. Users have the right to opt-out from receiving such updates at any time. Notwithstanding any provision to the contrary, you acknowledge and agree that use of the İTKİB Fairs Inc. services to transmit, process or store sensitive personal information (as defined below) is unnecessary for use of the Services and therefore client shall be solely responsible for any such use of the services by himself or its employees, agents or subcontractors and İTKİB Fairs Inc. shall bear no risk or liability for same.
General remarks on visibility
The event organisers determine if participants profiles and related data (e.g. contact data, business profiles) are public visible on the website or platform. Usually contact data and business profile related data are visible to facilitate the matchmaking process (email and phone are usually excluded). İTKİB Fairs Inc, the organizers and co-organizers as specified under “Contact” on the website may use your contact data to assist you if required.
Private Events
In case the event is operated as a “private” event, your data are only made accessible to validated participants. This is explicitly indicated and mentioned on the website. In case of uncertainty please contact the event organizers for further details.
Other participants
Due to the nature of an online matchmaking platform published profiles and related data can be viewed by registered participants and any other website visitors.
Event organizer
Event organizers and co-organizers have access to all data you provide (password excepted) and can download it for event management related purposes like attendance lists, printing badges and catalogues but also to assist you before and during the event if required. The event organizers may also import your contact data into their CRM systems for reporting or related purposes.
Event co-organizer
Event organizers can assign access rights to co-organizers where appropriate (e.g. an Austrian co-organizer may receive access rights for Austrian participants).
How long do we keep your data?
The availability of a matchmaking website is determined only by the main event organizer. Usually a İTKİB Fairs Inc. matchmaking websites are online for about 2 years after the event. İTKİB Fairs Inc. may store your data for a longer time, if requested by law or to handle contractual issues
Inserting
During the registration process you are requested to provide data as indicated in the registration forms. Inserted data must be correct and must not violate any laws or other person(s) and/or organisation(s) rights. You can edit and modify your data at any time you like.
Editing by the event organizers
Event organizers and co-organizers shall have the right to modify the submitted data for quality enhancement. İTKİB and event organizers need to maintain quality of the Platform and Services. Therefore, it might be necessary to assess the accuracy and integrity of your data and to correct, erase or rectify any data collected from you, also if there is a need for event related adjustments. By using the Platform, you consent to the aforementioned data corrections described. If you do not agree, please inform İTKİB Fairs Inc. or the event planner immediately.
Deleting data
Via your user account you have the possibility to delete your account at any time by mailing to [email protected]. Please note that in such case all data you have published will be deleted. We will keep records regarding the time when you have deleted your profile account. Event organizers reserve the right to remove your registration for their events at any time. This shall not affect your İTKİB Fairs Inc. user account. You can also request the deletion of your profile via the main event organizer. Usually a request for deletion of your profile is processed in due course. In case your request is not processed within a reasonable period of time please contact İTKİB Fairs Inc. ([email protected]).
3. Changing terms of use
İTKİB Fairs Inc. may modify these terms from time to time up to its sole discretion. You will be notified about an upcoming change prior to its effective date on the İTKİB Fairs Inc. website. Therefore it is recommended to regularly check the terms section on the İTKİB website for any updates. Changes to the terms will only apply if you accept them during the next logging.
4. Website content
Website content
The static pages of the website (Home, Agenda, Contact, etc) are edited by the event organizers. İTKİB Fairs Inc. has no influence on that content. Information published on İTKİB Fairs Inc. event websites must comply with the laws of the country, where the event takes place. İTKİB Fairs Inc. websites may contain links to third party websites. For these external websites İTKİB Fairs Inc. shall not be liable.
Participant’s profiles
Participant’s profiles are created and edited by the participants. İTKİB Fairs Inc. is neither obliged nor has the capacity to assess, inspect or examine any of these data. Should you materially breach any provisions of these Terms or any statutory laws, İTKİB Fairs Inc. shall be entitled to temporarily or permanently lock your profile and or event websites as well as delete any unlawful data or information hosted on the platform. You are obliged to deploy adequate technical and organizational measures to prevent misuse of İTKİB Fairs Inc. services (especially access by non-authorized persons). Data and content published on our platform or website shall adhere to operating, legal or ethical rules, the general code of good conduct, moral standards and/or public order.
5. Copyright
The website itself, the graphics, images, pdfs and similar content of İTKİB Fairs Inc. might be protected by Copyright Law. It is therefore not allowed to edit, copy or publish such content without the explicit prior written consent of İTKİB Fairs Inc. or the mentioned sole owner of the copyright. You will also not undertake any technical action that violates the copyright of İTKİB Fairs Inc. or the mentioned copyright owner.
You agree that İTKİB Fairs Inc. and the event organizer can use content published by you irrevocably for the purposes described in these Terms. As long as İTKİB Fairs Inc. and the event organizer are granted the right mentioned above, you are liable for the published content and any damages resulting from any violation or breach of any third parties rights (especially copyright). You shall hold İTKİB Fairs Inc. and the event organizer harmless in this respect.
6. Technical information
Data security
İTKİB Fairs Inc. undertakes various technical measures in accordance with data protection law to prevent abuse from outside. This includes measures such as firewalls, anti-hacking programs and other security measures. The data on the İTKİB Fairs Inc. servers are backed-up twice a day. İTKİB Fairs Inc. undertakes all necessary measures to avoid any loss of data. In the very unlikely case that data are lost İTKİB Fairs Inc. does not assume any liability for any loss data.
Disorders of online access
İTKİB Fairs Inc. cannot guarantee constant accessibility or functionality of the website or a cloud-service. İTKİB Fairs Inc. shall not be liable for any defects that may exist or for any costs, loss of profit, loss of data or consequential loss arising from the use of our platform or website or any inability to access the website as well as from any incorrect information.
7. Fees and Payment of costs incurred
Event organizers or İTKİB Fairs Inc. may decide to charge fees for the attendance at an event. In case you are asked to make an online payment via an external service provider by event organizers, İTKİB Fairs Inc. is no party to such a payment function and shall not be held liable for the success or failure of such payments. In case payments have to be made, İTKİB Fairs Inc. also collects payment related data. Credit Card related data are processed by third-party providers only.
8. Your obligations and consent
You hereby agree that you will only use the website in accordance with these Terms and/or additional Terms and applicable laws and regulations.
You are responsible for any content provided which is published on this website or platform.
You agree to indemnify and hold harmless İTKİB Fairs Inc. and the event organizer for any loss or damage, including any legal, administrative or technical charges, which may arise from misuse.
Due to the nature of matchmaking events, organizers initiate several mailings to inform and alert participant’s about the start of booking B2B meetings, reminders to book B2B meetings, confirmation of participation, meeting schedules, feedback, etc.
İTKİB Fairs Inc. may inform you regularly about topic-related upcoming matchmaking events. You have the right to opt-out from receiving these emails via an unsubscribe link attached to each email at any time.
In case you do not want to receive any further mailings via the İTKİB Fairs Inc. platform for a specific event please contact the main event organizers. In case your request is not handled promptly feel free to contact İTKİB directly ([email protected]).
9. Consequences of breaching terms of use
In case of any infringements of these terms İTKİB Fairs Inc. reserves the right to delete your user related data and content published by you.
10. Limitations of liability
İTKİB Fairs Inc. neither endorses nor examines any of the material or documents submitted to us and/or posted on the website. This includes the accuracy of any text, information, data, representations, statements or other material of whatsoever kind. İTKİB Fairs Inc. is neither liable nor responsible for the quality of an event.
We shall not be liable, to the fullest extent permitted by applicable laws, for any direct or indirect damages or losses resulting from gross negligence in connection with an event and/or the website. This exclusion shall apply in respect of, without limited to, any interruption of service, lost profits, loss of contracts or business opportunity, loss of data, or any other consequential, incidental, special, or punitive damages, even if we have been advised of the possibility of such damages, whether arising in contract, tort, under statute or otherwise.
11. Law applicable and place of jurisdiction
The place of jurisdiction is Vienna. Turkish law is applicable.
1. PREAMBLE
ITKIB Fair Inc, with its address at Yenibosna Merkez Mahallesi, Sanayi Cad. No:3 Dış Ticaret Kompleksi B Blok P.K.34197 Bahçelievler / İSTANBUL (“İTKİB Fairs Inc.” or “We”) respect your privacy, whether you are a İTKİB Fairs Inc. client, one of our client’s clients or users, or simply an individual visiting our website, and we are committed to protecting your privacy through our compliance with this policy. The use of personal information collected through our services shall be limited to the purpose of providing the service for which our clients have engaged İTKİB Fairs Inc. Our servers are at this time located in the Turkey (Istanbul) and operated by WebFactory (webfactory.com.tr). This policy describes our practices in connection with information that we collect through our websites (collectively, our “Websites”), through our platform (collectively, our “Platform”), as well as through email messages that we send to you (collectively, including the Websites and the Platform, our “Services”).
This policy also applies to information about you that we collect or receive:
It does not apply to information collected by:
2. DATA COLLECTION – GENERAL REMARKS
The data collection plays an important role in the İTKİB Fairs Inc. event planning. İTKİB Fairs Inc. and event managers can collect personal data about the people who attend their events and they – as well as İTKİB Fairs Inc. - can customize the event experience, as well as future products and Services. In this context our Clients as event planners are data controllers, since they collect and control the personal data of their Clients, in this case, event attendees. As data controllers, event planners must be in compliance with GDPR and they are responsible for taking steps to ensure the personal data you hold is accurate and up to date. Furthermore, the event planners should have implemented measures to maintain accuracy and taken reasonable steps to erase or rectify any inaccurate personal data. İTKİB Fairs Inc. processes the data owned by the event planner and you.
İTKİB Fairs Inc. as a data controller and a data processor
EU and Republic of Turkey data protection law makes a distinction between organizations that process Personal Data for their own purposes (known as “data controllers”) and organizations that process personal data on behalf of other organizations (known as “data processors”). If you have a question or complaint about how your Personal Data is handled, these should always be directed to the relevant data controller since they are the ones with primary responsibility for your Personal Data.
İTKİB Fairs Inc. may act as either a data controller or a data processor in respect of your Personal Data, depending on the circumstances. In most cases, we are the data processors, and the event organizer is the data controller.
Data Controller
For example, if you use your account with us to create events as an event organizers, İTKİB Fairs Inc. will be a data controller in respect of the Personal Data that you provide as part of your account. We will also be a data controller of the Personal Data that we have obtained about the use of the Applications or Properties, which could relate to Organizers or Attendees. We use this to conduct research and analysis to help better understand and serve Users of the Services as well as to improve our platform and provide you with more targeted recommendations about features we think may be of interest to you.
Data Processor
However, if you are imported as an Attendee, we will process your Personal Data to help administer that event on behalf of the Organizer (for example, sending confirmation, promotional and feedback emails, processing payments, etc.) and to help the Organizer target, and understand the success of, their event and event planning (for example, providing event reports, using analytics to gain insights into the effectiveness, etc.). In these circumstances, we merely provides the “tools” for Organizers; we do not decide what Personal Data to request on questionnaire forms, nor is it responsible for the continued accuracy any Personal Data provided. Any questions that you may have relating to your Personal Data and your rights under data protection law should therefore be directed to the Organizer as the data controller, not to İTKİB Fairs Inc.
3. CLOUD
At this time İTKİB Fairs Inc. uses Cloud Services from Google, AWS, DigitalOcean. In terms of data protection, cloud computing means the processing of personal data on behalf of the İTKİB as cloud user through the cloud provider. The GDPR (Article 28) requires that the cloud user only chooses cloud providers that provide reasonable guarantees for proper technical and organizational measures. Google complies with data processing and security conditions and act for us as a processor of personal data under the GDPR. Google provides its clients with updated contract terms in accordance with the new requirements of the GDPR.
4. İTKİB Fairs Inc. PLATFORM
Our İTKİB Fairs Inc. Platform allows any Client that uses it (our Clients and İTKİB Fairs Inc. itself) to build event sites and manage events. This can include collecting contact information and other demographic information from Visitors or Clients who are participating in events. İTKİB fairs Inc. provides the Platform to our Clients to manage their events or to find events, and we use it to run our Services.
5. USE BY OUR CLIENTS
Our Clients use the Platform to build event sites and manage events. İTKİB Fairs Inc. does not control the content of event sites or the types of information that our Clients may choose to collect or manage using our Platform. That information belongs to them and is used, disclosed and protected by them according to their own privacy policies and is not subject to this Privacy Policy. İTKİB Fairs Inc. processes our Clients’ information as they direct and in accordance with our agreements with our Clients, and we store it on our servers, but we do not have control over its collection or management. Our agreements with our Clients prohibit us from using that information, except as necessary to provide and improve the Platform and our Services, as permitted by this Privacy Policy, and as required by law. İTKİB Fairs Inc. might have no direct relationship with individuals who provide Personal Information to our Clients. Our Clients control and are responsible for correcting, deleting or updating information they have collected from you using the Platform. İTKİB Fairs Inc. may work with the Clients to help them provide notice to their visitors about their data collection, processing and usage. İTKİB Fairs Inc. is not responsible for the Clients’ use of information they collect on the subscription service.
6. PUBLIC FORUMS
İTKİB Fairs Inc. offers publicly accessible message boards and community forums. Please keep in mind that if you directly disclose any information through such public message boards or forums, this information may be collected and used by others. İTKİB Fairs Inc. will correct or delete any information you have posted on the Platform if you so request.
7. LOG FILES
İTKİB Fairs Inc. may collect demographic information, such as your ZIP code, age, gender, preferences, interests and favorites using log files. There may also be information about your computer hardware and software that is automatically collected by us. This information can include: your IP address, browser type, domain names, access times and referring website addresses. This information is used by İTKİB Fairs Inc. for the operation of the Platform, to maintain its quality and to provide general statistics regarding use of the Platform. For these purposes, İTKİB Fairs Inc. may link this automatically-collected data to personal information such as name, email address, address, and phone number.
8. INFORMATION WE COLLECT AND HOW WE COLLECT IT
İTKİB Fairs Inc, and our Clients that use our Platform to organize and manage events or to provide other services, may collect several types of information from and about End-Users, including:
We collect this information:
,The information we collect through our Services may include:
Some of our Websites or Platform allow Visitors to create or post content on message boards, chat, profile pages and blogs and other services to which Visitors are able to post information and materials. Please note that any information posted or disclosed through these sections of our Websites or Platform might become public information and may be available to other Visitors and to the general public. We urge caution to anyone deciding to disclose their Personal Information, or any other information. Anyone submitting Personal Information relating to other people to İTKİB Fairs Inc. in connection with the Services represents that they have the authority to do so and to permit us to use the information in accordance with this Privacy Policy.
9. HOW WE USE INFORMATION
We may use information that we collect or that is provided to us, including Personal Information, for any of the following purposes:
We may also use contact information of Clients and Visitors to contact them via email, telephone or direct mail about products and services that may be of interest to them, if contact information was provided for that purpose. Where required, we will seek and obtain recipients’ express authorization before we send marketing emails. If you do not want us to use your information in this way, please adjust your email preferences on the profile page.
We may disclose Personal Information that we collect or you provide as described in this Privacy Policy:
10. THIRD PARTY SERVICES
This Privacy Policy does not address, and we are not responsible for, the privacy, information or other practices of any third parties, including any third party operating any site or service to which the Services or this Policy link. The inclusion of a link on the Services or within this Policy does not imply endorsement of the linked site or service by us or by our affiliates. Please note that we are not responsible for the collection, usage and disclosure policies and practices (including the data security practices) of other organizations, such as Facebook, Apple, Google, Microsoft, or any other company, social media platform providers, operating system providers, wireless service providers or device manufacturers, including any Personal Information you disclose to other organizations through or in connection with the Platform, even though we have data protection agreements with our contractors, if necessary.
11. COOKIES AND SIMILAR TECHNOLOGIES
We and our partners may use cookies, token or similar technologies as you navigate through and interact with our Websites, our Platform, and with third party websites or other online services, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions and patterns, including: - Details of your visits to our Services, such as the date and time you access our Services, length of time you spend on our Services, websites you visited before or after our Services, the resources and content that you access and use on the Services, and whether your interaction with our Services results in your requesting information about İTKİB or making a purchase. - Information about your computer and internet connection, such as your Media Access Control (MAC) address, computer type (Windows or Macintosh), screen resolution, language, Internet browser type and version and the name and version of the Services (such as the Application) you are using. The technologies we use for this automatic data collection may include: - Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access or receive certain parts of our Services. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Websites or receive our Services. For more information about cookies and how to disable them, see www.allaboutcookies.org.
We use third party analytics providers, including Google Analytics and others, to collect information about your use of the Services and enable us to improve how the Services work. The information allows us to see the overall patterns of usage on the Services, helps us record any difficulties you have with the Services, shows us whether our advertising is effective or not, and allows us to use responses to advertisements to optimize ad performance. Google Analytics use cookies and other, similar technologies to collect information about the Services use and to report website trends to us, without identifying individual End-Users or Visitors to us.
12. CHOICES ABOUT HOW WE USE AND DISCLOSE YOUR INFORMATION
We strive to provide you with choices regarding the Personal Information you provide to us. We have created mechanisms to provide you with the following control over your information:
13. ACCESSING AND CORRECTING YOUR INFORMATION
Upon request, İTKİB Fairs Inc. will provide you with information about whether we hold any of your Personal Information. If you are a registered user of one of our Services, you can review, request deletion, and change your Personal Information by logging into the Services and visiting your account profile page. For example:
Please note that we may need to retain certain personal information for the period of time necessary to fulfill the purposes outlined in this Privacy Policy, including, for example, record keeping purposes (7 years), including but not limited to completing any transactions that you began prior to requesting such change or deletion (e.g., when you make a purchase, you may not be able to change or delete the Personal Information provided until after the completion of such purchase), or to comply with applicable laws. There may also be residual information that will remain within our databases and other records, which will not be removed.
14. CROSS-BORDER TRANSFERS (OTHER THAN TO THE E.U. OR REPUBLİC OF TURKEY)
Although Services are controlled and operated by us from Republic of Turkey, by using the Services you consent to the transfer of information to countries outside of your country of residence, which may have different data protection rules than those of your country, if we need such third country contractors to fulfil our contractual duties.
15. DATA SECURITY
We seek to use reasonable organizational, technical and administrative measures to protect Personal Information within our organization. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please immediately notify us of the problem by contacting us.
16. INFORMATION COLLECTED ON BEHALF OF OUR CLIENTS
İTKİB collects information under the direction of its clients and has no direct relationship with the End-User individuals whose Personal Information it processes. If you are an End-User of one of our Clients and would no longer like to be contacted by one of our Clients that use our Service, please contact the Client that you interact with directly. We may transfer Personal Information to companies that help us provide our Service. Transfers to subsequent third parties are covered by the service agreements with our Clients. Please note that Clients may have their own / additional Terms and Services, which you have to comply with.
An individual who seeks access, or who seeks to correct, amend, or delete inaccurate Personal Information should direct his query to İTKİB Fairs Inc.’s Client (i.e., the data controller). If requested to remove Personal Information we will respond within a reasonable timeframe.
We will retain Personal Information we process on behalf of our Clients for as long as needed to provide services to our Client. İTKİB Fairs Inc. will retain this Personal Information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
17. CHANGES TO OUR PRIVACY POLICY
We may update this Privacy Policy to reflect changes to our information practices. If we make any material changes we will notify you by means of a notice on this Website or our Platform within a reasonable timeframe prior to the changes becoming effective, or by email (sent to the e-mail address specified in your account). We encourage you to periodically review this page for the latest information on our privacy practices.
18. CONTACT INFORMATION
To ask questions or comment about this Privacy Policy and our privacy practices, contact us at: İTKİB Fairs Inc. Privacy Representative [email protected] Please note that email communications are not always secure; so please do not include credit card information or sensitive information in your emails to us.
19. COMPLAINTS
You have at any time the right to revoke your consent to the use of your personal data. Your request for information, deletion, correction, or data transfer, unless this is a disproportionate effort, shall be addressed to us immediately. We will be happy assisting you with your query.
If you believe that the processing of your personal data by us violates the applicable data protection law or your data protection claims have been violated in another way, it is possible to complain to the competent supervisory authority. In Republic of Turkey, the data protection authority is responsible for this.